Article (October-2020)

Articles

Focus will be on business continuity, productivity and managing employee morale

Chandan Chattaraj

Designation : -   President - Human Resources

Organization : -  (India & Global), Uflex Ltd., Noida

01-Oct-2020

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How do you visualize the new normal of work and workplace beyond covid?

CC The outbreak of corona virus worldwide has fundamentally shaken up the business landscape and changed the way we work. A big challenge that seems to be ahead of us in the near future is rethinking work as it embraces a new reality. This means looking at the new normal that the pandemic will define for us and designing ways to respond to it considering the success factors. As the business goes for a reboot mode, almost all the facets will undergo changes at some level or the other but a broad set of trends that, according to me, would constitute the new normal would be:

Rethinking work arrangements: Open offices and collaborative work spaces that once used to be the norm are now being re-examined. While the 'work from home' has been adopted as the new arrangement by many companies, it may not be a feasible option for all. Other companies have started renovations to provide greater worker isolation to prevent transmission. For the manufacturing companies like ours, we are focusing on the strategies to enable social distancing. For inevitable cases where employees need to work close to each other, we are providing personal protective equipments with strict adherence to the safety norms. Rethinking work arrangements is one of the many 'what' that will change and 'how' it will change will simply depend upon the organizational context.

Putting people first: While building workforce capability has always been mission critical but in the present context it has received an unprecedented attention. Businesses have switched gears from 'business first' to 'people first' realizing that in order to successfully navigate the new normal, it must be ensured that our workforce is reskilled and relevant for the times ahead. 

Putting technology and people together: The technological advancements have been increasingly accelerating the speed and scale of development; it is one subject that has been dominating the boardroom conversations and seminars for the last few years. Interestingly, the human factors and technology have often been viewed on parallel paths if not in conflict with each other. This crisis presents a unique opportunity for the organizations to work at the intersection of human and technology to design an organization that maximizes human contribution in the world of machines. They are more powerful together than either can be on their own.

What may be the stark differences between pre and post covid work and workplace?

CC Companies across the globe have become more sensitive to workplace safety and issues arising out of the pandemic. This battle, however, seems to be long drawn which calls for some definite change to the aspects of work. This might involve a combination of short term fixes along with some long term strategies to combat the threat, ensure safety and instill confidence in employees and other stakeholders. It is evident that the workplace post Covid would be different from what we have been experiencing so far. Some of the differences quite visible are:

Changing perception about the role of office: Our deep rooted belief that offices are critical to productivity had made us go really creative about office spaces. Offices, so far, have been designed with an intent to promote collaboration, engage employees and create a conducive environment for maximizing productivity. This whole idea has seen a complete turnaround in view of safety and social distancing. The new role of office is defined differently in different organizations as per the suitability. There is no one size fits all approach here.

Shift from 'agility' to 'resilience': While agility and resilience are critical sides of the same coin, both of them happens to be quite a buzzword in today's time. We all have spent last few years witnessing and understanding the different waves of disruptions and practicing agility in order to thrive. The belief that we must innovate and disrupt ourselves to stay ahead of the competition has made agility as of one the critical success factors. But in today's crisis struck world, importance of resilience is unprecedented. Any such crisis has typically three phases- respond, recover & thrive. It takes resilience to blunt the extreme impacts of such events and look for opportunities that can be leveraged in order to bounce back and thrive.

Taking reskilling to the next level: Another stark difference that can be realized is that how the quest for survival during the crisis has shifted the focus from optimization to creating value for tomorrow during uncertain times. This goal needs to be articulated in our efforts to reskill our workforce and build capability. We must look beyond our understanding of how our people have been contributing so far in terms of their roles, skills and knowledge and actually work hard to be at a level where employees are being encouraged and offered opportunities to learn, grow and evolve based on their potential. 

Beyond covid, HR professionals will be responsible to create and nurture a work culture that drives mutual trust, empowerment, productivity and inclusion. Can technology help achieving this or HR will have to explore other innovative ways?

CC As I mentioned earlier that working at the intersection of human and technology is the need of the hour. The HR leaders are well positioned to support their workforce through the recovery and play the role of a business integrator to drive their organizations to success. Of course, the role of technology in this regard is pivotal but it must be complemented with other critical factors such as speed, designing new ways of working that are organization relevant, being digitally savvy and also coming up with a blend of short and long term strategies in response to the current requirement.

HR function right now is at a very critical juncture. The choices it will make today, the value it will create and the way it will lead its organization during these times of uncertainty will go a long way in defining its role in the future.

What should be the short term and long term strategies and initiatives for employees in this respect?

CC The challenges faced by the organization and the priorities they have in front of them vary with the location, sector and size. However, business continuity & productivity and managing employee morale happens to be the top challenges everywhere. Therefore, having the right strategy will go a long way in determining how HR function plays out during this crisis which will leave a legacy behind in the years to come.In the short term, thekey focus areas can be:

Revisit HR operation and human capital priorities: Managing talent through crisis to optimize productivity requires significant shift in the talent strategy. The way business dynamics are playing out today requires strategic redeployment, reskilling, providing a robust L&D infrastructure and a mechanism for managing performance.

Automation & infrastructure support: Meetings, classroom trainings & sessions etc have all been disrupted to ensure safety and social distancing. Processes like training & development, career development etc. are way too important to take a back seat, in fact, now they are more important than ever. Migrating to online modules and automated platforms wherever appropriate would help HR professionals provide the desired continuity and business support.

Engagement: With remote working becoming a norm in many organizations, businesses facing unforeseen challenges, priorities being changed, ensuring an engaged workforce is critical for the organizations to thrive. At this historic moment, the engagement would happen if there is role clarity, effective communication and working relationships that lead to co-creation and creativity. The role of leadership today is also one of the important determinant of engagement during these turbulent times.

These short term strategies must be rightly blended with the long term strategies to get the desired results which according to me are sharp focus on productivity, production & upskilling, managing culture of the organization and change management.

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