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How physical workspace is paving a path of working in collaboration

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Abhinav Jain - CEO and Co-Founder, ALMOND Solutions

02-Nov-2021

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About 94% of the organizations favor flexibility with respect to where and when the employees work, according to a report published by Gartner. The physical workspaces can equip their team to do their work either from home or office and their only aim is to make sure that work is done at the end of the day. Organizations look at this as a tool to attract and retain their top talents. And for organizations that lack efficient tools to collaborate with their remote working team, virtual and hybrid working platforms may be of help.

The world has undergone a significant metamorphosis with the outbreak of the Pandemic. People who worked and collaborated in a closed physical space in the office started to work remotely and create their virtual workspaces from the comforts of their homes. But the idea still worked and remote work earned a stable position in the employment matrix. Managers were able to manage the remote work conditions effectively, amidst the uncertainties they faced.

Now that the world is getting vaccinated and the incidences of the covid infections declining, we can expect the offices to operate from their respective physical workspaces sooner. But will it be completely physical workspaces or will the companies adopt a hybrid working model is a million-dollar question?

Many organizations find this mix of in-person and remote work as an opportunity, for collaborative workspaces will help organizations to innovate, recruit the best talents, and also create value for the stakeholders. It also defines a work that is digital, flexible, and purposeful. The physical workspaces are also paving a path for working in collaboration and enterprises around the globe will be entering the new era of work with the help of collaboration tools.

How physical workspaces are paving way for working in collaboration:

Organizations all over the world are looking to build innovative, collaborative, and flexible workspaces that will be a mix of both virtual and in-person workstations. This new era working culture benefits the enterprise with tremendous innovation and also helps it to meet its strategic business goals.

According to reports about two-thirds of the employees wish to work from home for at least two days a week as they are annoyed about boring conference room meetings, morning traffic jams, and a lot more. And to accommodate this need of their team members, several leading enterprises are reinventing their physical workspaces and re-organizing their culture. Will the pre-pandemic physical workspace accommodate such collaborations for the future?

1. Work will not be contained in a physical space any longer:

About 94% of the organizations favor flexibility with respect to where and when the employees work, according to a report published by Gartner. The physical workspaces can equip their team to do their work either from home or office and their only aim is to make sure that work is done at the end of the day. Organizations look at this as a tool to attract and retain their top talents. And for organizations that lack efficient tools to collaborate with their remote working team, virtual and hybrid working platforms may be of help.

Virtual event platforms help organizations conduct conferences, training programs, and real-time virtual meetings with the team. They help organizations to deliver real-time and meaningful results and help streamline their process and operations. Eventually, it helps them drive employee engagement and collaboration while concurrently supporting digital transformation and today's hybrid work models.

It has allowed employees to work in a more flexible environment that enabled them to be more creative.

2. Change management in an organization:

Currently, the employees of an organization are working as dispersed teams and are following a remote or hybrid work culture. But in the near future, this work model will make a change again and is bound to meet technical challenges and obstacles. Businesses have to leverage into new ways of collaborating and working and their physical workspaces should pave the way for digital workspaces as well.

It is not possible to create a virtual office by all companies, and physical workspaces will stay. But they will undergo a transformation in technology, design, and atmosphere. The technology will get integrated with big data and automation, and network management will be handled by artificial intelligence. Instead of being a mere workspace, the office might include restrooms for the employees to rest and recuperate. And the conference and meeting rooms in the office will also accommodate virtual meetings. Participants can quickly gather around the hybrid environment for a quick discussion, either from home or office.

With the advent of hybrid workspaces, the organizations will innovate, irrespective of their employees working in an office, or on-site, or in hospitals or factories. This collaborative work culture will offer an innovative way to work from anywhere, with the same experience as working from a traditional office. Virtual event platforms can make this a reality by combining the effectiveness of digital engagement and the limitless possibilities of the virtual world with the physical space. It will help institutions and organizations to create virtual tools and experiences that the employees will love. As it leverages data and analytics, it is bound to render tremendous returns on experiences for the employees and management as well.

3. Secure and scalable workspace:

Security will always be at the forefront of enterprises and it should also be the top priority of hybrid workspaces. It should support compliance requirements across critical industries and the physical workspaces must enable robust security features led by innovation and growth in its challenging landscape. The workspace should protect the users, devices, and data from attacks, irrespective of where the employees are working from.

There are several tools and programs that the physical workspace can collaborate with, to pave the way for the hybrid work environment, without having to worry about the work getting affected or its productivity. These tools help employees to collaborate in a shared environment by combining technologies and employees while mitigating costs.

Many platforms are helping in connecting the employees and the end audience of an enterprise with its AI-enabled communication services. Their services are hosted over a secure cloud and are thus scalable. Their rich and real-time analytics help in automating business processes and conducting business conferences and meetings seamlessly.